ADDITIONAL FUNDING OPPORTUNITY NOW CLOSED

Round 2 funding decisions are underway. Applicants will be notified by award letter in the coming weeks. Mahalo for your participation!

The Required Federal Reporting Questionnaire is now available to complete for providers who received the Child Care Stabilization Grant funds between October 1, 2022 and December 31, 2022. The due date to complete and submit the questionnaire is January 30, 2023. Please note the questionnaire is mandatory. Also don’t forget to hit the submit button once you have completed the questionnaire for a service. You will lose your progress on that service if you don’t submit it.

The Final Report is available to complete for providers who have received the State of Hawaii Child Care Stabilization Grant Funds. The due date to complete and submit the Final Report is March 31, 2023. Completion of the Final Report is mandatory. The Final Report can be started by clicking Start Final Report from the menu bar, or by clicking on the the Required Final Report tile on the bottom of the page. Please do not forget to hit the submit button once you have completed the report for each child care service.

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Frequently Asked Questions

Child Care Stabilization Fund Program

The American Rescue Plan Act (ARPA) set aside funds for Hawaii to support the stabilization of child care programs. The State of Hawaii Department of Human Services is distributing these funds to all child care providers that meet eligibility requirements.

Program Details

What is the Child Care Stabilization Fund Program?

Who is administering these funds?

What is the grant period?

What is the application deadline for funding?

What is the application deadline for additional funding?

What are the funding amounts?

Eligibility

Who is eligible to receive funding?

Can I apply if I have a pending application for a child care license?

Do I have to be operating at full capacity in order to be eligible to receive funding?

Am I eligible to apply for funding if my program is currently closed?

Are programs that are faith-based or extended day child care eligible to apply for these funds?

Am I still eligible to receive funding if I have received financial support from other programs?

What requirements must be met in order to accept funding?

My child care facility is part of/owned by/operated by or is a private educational institution. Am I eligible for funding?

What is considered good standing?

Who qualifies for the Staff Retention Bonus?

If I am self-employed or the sole owner/director of my child care facility, could I still be eligible for the retention bonus?

I have already received an award letter and have received payment for the Child Care Stabilization Grant. Can I still revise my employee listing for purposes of the Staff retention bonus?

Is there a deadline for when I must submit any revisions regarding my employee listing for the retention bonus?

How do I request my application to be reopened so I may amend or revise my employee listing for the retention bonus?

How does the applicant receive the retention bonus?

How does the employee get their retention bonus payment?

How will my employee list be verified?

What are the required documents that the applicant must retain for reporting purposes?

If an employee resigns or is terminated before the child care facility receives the retention bonus, would the applicant be responsible to return the funds back to the state?

Can the retention bonus be used as an incentive to hire a new employee?

Do Head Start/Early Start programs eligible to apply for these funds?

How might the staff bonuses be treated on an individual’s income tax filing?

Application Process

How do I apply for the Child Care Stabilization Fund Program?

What browser can I use to create an application?

Can I apply on my mobile device?

What do I need in order to apply?

We are a multi-service provider. Do we apply as one organization or for each site?

Can I revise information on my application?

How can I report suspected Fraud, Waste or Abuse?

I did not receive an invitation. Can I still apply?

Use of Funds

How much funding will I receive?

What can I use the funds for?

Once the application is approved, how long will it take to receive funds?

When do I need to spend the funds by?

Do I need to provide documentation on how funds were spent?

How frequently does documentation of spending approved funds need to be provided?

How will I get paid?

Will funding be issued in one or multiple payments?

How can I report suspected Fraud, Waste or Abuse?

Are there any circumstances where I will have to repay the funds?

How can I return funds?

Can I use the funds to pay for past expenses?

I incurred additional expenses to accommodate new safety and staff protocols due to the pandemic. Can I use the subgrant funds to reimburse myself?

I have covered all my expenses and I still have subgrant funds left. Can I keep it for future expenses that come up?

How do I handle tax implications from this grant?

Additional Awards

How is the additional base award different from the first CCSF grant?

What are the uses of funds for Additional Base Awards?

What are the uses of funds for Mental Health and Wellness Support?

What is the SVI Bonus?

How do I know if I am qualified for the SVI Bonus?

How much do I get from the additional funds?

What employees are considered caregivers?

What are my reporting requirements?

Expenditures

List of Acceptable Documents - Guidelines

Grant Check-In

Is the Grant Check-In required to finish?

Is the Required Federal Reporting the same as the Grant Check-In?

Is the Grant Check-In only for the 2nd round disbursement?

Final Report

What are the Round 2 funding amounts?

Where is the Wellness Attestation form?

Do family child care providers need to complete the attestation form for themselves?

How many Final Reports am I required to complete?

Can the Final Report be worked on gradually?

How do I submit expenses that are auto-deducted from my bank accounts?

Will there need to be a hard copy submitted?

Can the 2nd Round Award still provide coverage of tuition for parents that can't pay?

How do we know if children in our care received subsidies?

Can I pay myself with the funds?

How do I submit hours and/or dollar amounts regarding the Staff Retention Bonus?

Does the State Final Report satisfy the Federal Report?

What would we put in the cost narrative regarding reimbursements of things like mortgage or retirement?

Can I submit multiple documents for a single expense?

The Final Report asks if we had any employees resign since receiving the grant funds. If we select Yes, are we counting all employees who have left since receiving the grant award or just those that received the retention bonus and later resigned?

How do I know if my employee qualified for the Staff Retention Bonus if they started after the cut off date and left at the end of the year? Will they be eligible for the bonus?

What if we did not payout Staff Retention bonus within 30 days?

Are the second round disbursements still being processed?

How can I find out when my parents started receiving DHS funds?

What kind of documentation should we provide for the expense sheet?

Where can we download the entire report?

Can I use the funds towards my mortgage?

When do we have to spend the second round funds by?

Have additional questions?

If you are experiencing problems when applying or have questions about the program, you can send an email to childcaregrants@dhs.hawaii.gov or call our Call Center at (808) 470-3683 to speak with a representative. For translation services, please contact (808) 586-5735.

The Call Center is open from 8:00 AM – 4:00 PM HST Monday through Friday.

Program Flyer

Informational Poster

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