The State of Hawaii Department of Human Services has received funds through the American Rescue Plan Act (ARPA) of 2021 to provide assistance to licensed child care providers experiencing financial hardship and child care market instability due to COVID-19. Funds are intended to cover the financial obligations of continuing operations, preventing permanent closures, and/or enabling programs to re-open safely and with financial resources to Hawaii’s families. More information is located here.

The State of Hawaii Department of Human Services will administer funding for the Child Care Stabilization Fund Program.

The grant period is from October 11, 2021 to March 31, 2023.

Round 1 funding was closed on 2/15/2022 with certain providers granted the extension based on DHS review of their application.

July 29th is the deadline of the additional funding.

The base award is on a per-child amount based on service type and licensed capacity. Providers can receive additional funds if they are used for specific purposes (e.g., staff bonuses, nontraditional child care hours).

The formulas for the awards are as follows:

Provider Type		Base Award Amount per Child
IT	Infant / Toddler Centers	$4,400
GCC	Group Child Care / Preschool	$2,800
FCC	Family Child Care	$3,800
GCH	Group Care Home	$3,800
BAS	Before / After School Programs	$650
A+	A+ Programs	$650

Add-On Award Type	Add-On Award Amount
Employee Retention (per Employee)	$2,500
Nontraditional Child Care Hours (open on the weekends and after 6pm Mon-Fri), excluding scheduled closures (e.g., for holidays or vacations)	$30/hour

Note: The maximum Nontraditional Hours Award will be capped at the total Base Award for the respective Service.

Child care providers must have been licensed as of March 11, 2021:

• Family Child Care Home
• Group Care Home
• Group Center / Infant Toddler Center
• Before / After School Program
• Legally Exempt A+ Provider contracted by DOE

In addition, all programs must also be:

• Currently open and available to provide services, or if temporarily closed due to the COVID-19 health emergency, but with plans to reopen within 60 days of receiving grant funds (or as otherwise approved by DHS in writing).

Note: For all providers except Family Child Care providers, only Registered Agents or Officers of the organization may complete and sign an application. If you have previously applied and are not authorized to do so per the above terms, please contact our Call Center at (808) 470-3683.

You must have been fully licensed by March 11, 2021 in order to be eligible for funding. Any providers licensed after March 11, 2021 are not eligible to apply.

No, child care providers are not required to be operating at full capacity in order to receive funding.

In order to be a qualified child care provider and eligible to receive a subgrant, a child care provider must either be open to provide child care services or temporarily closed due to public health, financial hardship, or other reasons relating to the COVID-19 public health emergency at the time of application. As this requirement applies to the date of application, a school-age program that is closed during the summer would be eligible for a subgrant if the program applied for the subgrant when it opened again to provide child care services, such as in the fall when school reopens. If the program is closed due to schedule during the summer, it would not be eligible to apply for a subgrant during that time.

The Base Award amount is pro-rated based on the percentage of the curriculum that is dedicated to faith-based services, if applicable. For example, if 48% of the curriculum is focused around faith, 52% of the total base award amount will be paid to the program. Similarly, the Base Award amount is pro-rated based on the percentage of the curriculum that is dedicated to extended day child care services, if applicable. For example, if 48% of the curriculum is focused around extended day child care, 48% of the total base award amount will be paid to the program. For all other inquiries regarding the calculation related to funding amounts included within your award letter, please refer to the FAQ labeled “What are the funding amounts?”.

Yes, all child care providers who have received financial assistance through previous grants and/or loans are still eligible to apply for funding.

Applicants must apply, be eligible, and be approved to receive funding. Certain terms and conditions of the subgrant must also be met:

• Agree to use funds for specified categories and maintain records and other documentation to support the use of funds received
• Be in good standing and compliance with the State of Hawaii regulatory authorities
• When open and providing services, implement health and safety policies in line with guidance and orders from corresponding state, territorial, tribal, and local authorities and, to the greatest extent possible, implement policies in line with guidance from the Centers for Disease Control and Prevention (CDC)
• For each employee, pay at least the same amount in weekly wages and maintain the same benefits and not involuntarily furlough employees
• Provide relief from copayments and tuition payments for families enrolled in the program when able and, to the greatest extent possible, prioritize relief for families struggling to make either type of payment if unable to provide relief for all families.

No. A child care facility that is either part of/owned by/operated by a private educational institution, is not eligible for funding. An organization or individual that owns or operates both a private educational institution and a child care facility may be eligible for funding only if they can provide evidence that the operations and finances of the private educational institution are completely separate from the operations and finances of the child care facility so that is it clear a child care grant would not support or benefit the private educational institution in violation of article X, section 1 of the Hawaii State Constitution.

To be in good standing, you must certify that your program:

• Complies with the State of Hawaii Department of Commerce and Consumer Affairs for the type of business which it is held out to the public
• Complies with the State of Hawaii Department of Taxation and Internal Revenue Service’s tax requirements and is current with all state and federal tax obligations
• Complies with the State of Hawaii Department of Labor and Industrial Relations requirements which include, but are not limited to, section 103-55 wages, hours, and working conditions of employees for workers’ compensation, unemployment compensation, payment of wages, and safety

ALL child care facility staff qualify for the retention bonus – not just caregivers. Eligible staff includes currently employed caregivers and non-caregivers that are directly employed by the child care facility, who were hired on or before 12/31/2021.

Caregivers - Individuals that work for the child care facility who work in a child-facing role. Examples of caregivers may include: directors, teachers, assistant teachers, aides, infant and toddler lead caregivers and caregivers, program leaders, assistant program leaders and substitutes.

Non-caregivers - Individuals who work for the child care facility in a supportive or administrative role. Examples of non-caregiver staff may include: office staff, custodians and kitchen staff.

If you are self-employed and consider yourself to be a child care facility staff member, and are interested in receiving the retention bonus, you may be eligible for the retention bonus. Be sure to include your own name, title, and start date in the employee listing as a part of Section 3 of the application in order to be included for the retention bonus.

Yes. If you have already received an award letter and funding under the Child Care Stabilization Grant funding program, then your application has been re-opened to you to update your employee listing with titles. You may also add additional employees at that time, in which those additional employees will be considered for the retention bonus.

You may continue to add employees to your application for the retention bonus until February 28th, 2022 if they were hired before 12/31/2021.

If you have received an initial award letter and funding already and you do not have the access to edit your application please perform the following: Send a comment in the application portal > My Application” > add a “Portal Comment” indicating that you want to apply for the Staff Retention Bonus and add additional child care facility staff no later than the application deadline, February 15, 2022

1. For those who have not been awarded a Child Care Stabilization Grant payment yet, you will be issued grant award letter and receive your full grant payment as a lump sum, which will include the retention bonus.

2. For those who have been awarded a Child Care Stabilization Grant payment, a new grant award letter will be issued. After you accept and agree to the terms and conditions of the grant, a supplemental payment for the retention bonus will be electronically deposited into the same bank account. Once the applicant has received the retention bonus, the funds must be paid out to the child care facility employee within 30 days.

3. The applicant must keep accurate records of these payments. The child care facility will be required to provide verification that the bonus payment was provided to the employee.

The employee(s) that meet the criteria will receive their retention bonus payment from the child care facility. Employees are entitled to receive their bonus payment no later than 30 days upon receipt of the award payment to the child care facility.

All staff listed in your application will be verified through your most recent license or registration renewal application or through the DHS data system records. Staff members that are not listed on your most recent license or registration renewal application or found in the DHS data system will be verified through your DHS child care licensing worker.

The applicant must show proof that the retention bonus payouts were distributed appropriately and within the required timeline. Documents shall be uploaded within the application portal (e.g. payroll records, copies of checks, wire transfer copies, etc.).

Yes.

No. The purpose of the bonus is to retain current employees of the child care facility. Additionally, please note that staff must have been employed by 12/31/21.

Yes, Head Start/Early Start programs are eligible to apply. Since funding for this program is intended for child care activities, funding will be awarded based on the percentage of the curriculum that is dedicated to extended day child care services. For example, if 48% of your program is dedicated to extended day care, you will receive 48% of the original funding amount will be paid to the program.

Employees and applicants should consult with their tax adviser for specifics on filing.

An email will be automatically sent out to you, if you are the designated contact for the child care provider that is eligible for applying, the week of 10/11/2021. You will be directed to use an existing account or create a new account if you do not have one, in order to register and create a profile.

From the profile page, you can click Start an Application in order to begin the application process. You must complete the application in full in order to be eligible to receive payment but may save a draft and complete at a later time prior to submission.

Applications are available online only at this time and a separate application must be submitted for each provider if you are associated with multiple providers.

The following browsers are supported on either your desktop or mobile device:

• Microsoft Edge (based on Chromium)
• Chrome
• Firefox
• Safari

Yes, we support mobile applications.

You will need:

• Your Federal Taxpayer ID Number (TIN) or Social Security Number (SSN)
• A completed W-9
• Copy of your driver’s license or valid government ID
• Copy of a voided check (for a checking account) or deposit slip (for a savings account)

The application will be one per organization/provider. For each provider, you will be able to complete the application for all services underneath that provider.

If you are in the process of completing your application, you may save a draft and complete the application at a later time.

If you need to update information on your application after submitting it, you can send an email to childcaregrants@dhs.hawaii.gov or call our Call Center at (808) 470-3683 for guidance. The Call Center is open from 8:00 AM – 4:00 PM HST Monday through Friday.

If you suspect Fraud, Waste or Abuse please call the below hotline number that applies to you:

• O’ahu: (808) 587-8444
• Hawaii: (808) 933-8899
• Kauai: (808) 241-7106
• Maui County: (808) 243-5840

New applications are not being accepted. Approved applicants may be eligible for the additional funding. Please look out for correspondence on this.

The State of Hawaii Department of Human Services will pay a provider based on their licensed capacity levels and service types. The licensed capacity is the maximum number of children that is allowed according to your license certificate. The licensed capacity is multiplied by a per child base award. This calculation will determine your base funding. The list of funding amounts can be found here: https://dhsgrants.hawaii.gov/program-overview/.

Subgrant funds may only be used for the following categories:

• Personnel costs, including payroll and salaries or similar compensation for an employee, and benefits
• Rent or payment towards mortgage obligations, utilities, facility maintenance or improvements, or insurance
• Personal protective equipment, cleaning, and sanitization supplies and services
• Staff training and professional development related to health and safety practices
• Purchase or updates to equipment and supplies to respond to the COVID-19 public health emergency
• Goods and/or services necessary to maintain or resume childcare services, including consultations with nurses or other medical professionals to ensure a healthy environment
• Mental health support for children and employees
• Reimbursement of expenditures incurred prior to March 11, 2021 for goods or services procured to respond to the COVID-19 public health emergency
• COVID related expenditures beginning at the start of the emergency period of January 31, 2020 may be eligible.

Child care providers must keep records of how they spent the funds. If only a portion of the subgrant is used, the remaining funds are called “unexpended funds”. Grantees must return any unexpended funds to the DHS by 3/31/23.

This grant is not intended for and may not be used for construction or major renovation of a facility or home. Major renovation means: (1) structural changes to the foundation, roof, floor, exterior or load-bearing walls of a facility, or the extension of a facility to increase its floor area; or (2) extensive alteration of a facility such as to significantly change its function and purpose, even if such renovation does not include any structural change. Improvements to a facility that are not considered major renovations may be considered minor renovations, facility maintenance, or improvements are allowed. If you are unsure if your improvement is allowable, please email us at childcaregrants@dhs.hawaii.gov.

The review process, which includes signing the award letter and agreeing to the terms and conditions is expected to take 15-30 days. Once the application is processed for approval and the payment is created, applicants can expect to receive their funds between 3-5 working days.

Upon approval of your application, you will be required to sign an award letter. Payment will occur after the signed award letter is received.

The funds must be spent by no later than 3/31/23.

Yes, any expenditure records and supporting documentation related to how program funding was spent should be kept. This includes, but is not limited to, the following:

• Mortgage/rent agreements
• Utility statements
• Payroll and benefit records
• Original invoices and/or receipts for purchases
• Documentation of other benefits provided to child care staff members such as tuition reimbursement

Providers need to keep and submit 100% documentation of all spending, including any bonus awards (i.e., retention or education). This information should be uploaded throughout the grant period and a final grant report will need to be submitted.

Funding payment will be distributed through direct deposit. To receive payment via direct deposit, a business account with up-to-date banking information must be provided in the application.

Award payment information will be communicated to the applicant of the child care provider but payments will be distributed individually to the approved services.

The child care provider’s business office will receive one payment for the duration of the subgrant period. Any unused funds at the end of the subgrant period will be dispersed as a second payment.

If you suspect Fraud, Waste or Abuse please call the below hotline number that applies to you:

• O’ahu: (808) 587-8444
• Hawaii: (808) 933-8899
• Kauai: (808) 241-7106
• Maui County: (808) 243-5840

Child care providers who comply with funding requirements and certifications will not be required to pay them back. However, any indication that a grantee has failed to comply with the requirements and certifications may be asked to pay back funds and may result in discontinuation of future grant payments.

If only a portion of the subgrant is used, the remaining funds are called “unexpended funds”. Grantees must return any unexpended funds to the DHS by 3/31/23.

Any unspent funds must be returned to this address:

Child Care Regulation Program Office
ATTN: Dayna Luka
1010 Richards Street, Suite 512
Honolulu, Hawaii 96813

Please make the check out to: State of Hawaii, Director of Finance

In the MEMO: please write in the name(s) of the staff member(s) you are returning the money for.

Subgrants funds can be used towards costs incurred after the declaration of the public health emergency on January 31, 2020, if those costs were incurred in response to the COVID-19 public health emergency (including child care operating expenses related to rent and mortgage and facilities; personal protective equipment, sanitation, and health and safety; equipment and supplies; goods and services; and mental health services. For any tax questions, please discuss with your tax professional. Please refer to Question “What can I use the funds for?” for more detail on Use of Funds.

Yes. Subgrants funds can be used towards costs incurred after the declaration of the public health emergency on January 31, 2020, if those costs were incurred in response to the COVID-19 public health emergency. (including child care operating expenses related to rent and mortgage and facilities; personal protective equipment, sanitation, and health and safety; equipment and supplies; goods and services; and mental health services)

Subgrants funds can be used for prospective expenses if they are used before March 31, 2023 which is the end of the grant period. Any unused funds are called “unexpended funds”. Grantees must return any unexpended funds to the DHS by 3/31/23. As a reminder, in additional to operation expenses, funds can be used towards Additional Retention Bonuses, Salary or Benefit Increases, Childcare Tuition Relief, Employee and Childcare Mental Health Services, and Employee Education Enhancement (i.e. tuition assistance, books and other education fees).

DHS cannot answer individual tax questions. Please discuss any tax implications with your tax professional.

Of all eligible providers invited to apply to the Child Care Stabilization Fund (CCSF), 76% applied and submitted successfully. As such approximately $58 million was disbursed of the total $71.6 million available under the fund. The State of Hawaii is offering participating providers another opportunity to access the approximately $14 million in additional funds remaining from the CCSF Grant.

The use of these funds will be identical to the first round CCSF Grant and as such the Terms & Conditions from the original grant apply to the Additional Base Award. Similarly, the last date to spend the funds granted from the Additional Base Award is 3/31/2023.

• Purchases must be for employees only; purchases made for or made by family members do not apply.
• Eligible purchases can be made between January 1, 2022 and March 31, 2023. Note these dates are more restrictive than the base award.
• The Mental Health and Wellness Support reimbursement is fully taxable to the individual in accordance with IRS regulations.

List of allowable uses for the Mental Health and Wellness Support:

• Counseling or psychotherapy sessions.
• Health-related mobile applications and websites:
  • Covered expenses include physical and emotional well-being mobile applications and/or websites, such as Peloton, Strava, Daily Burn, MyFitnessPal, Headspace, Calm, health-related Virtual Reality, and more.
  • Activity tracking devices and health-related tools.
  • Covered expenses include Fitbit, Garmin, Apple Watch, Nike+, FuelBand, Polar Loop, BodyMedia, Jawbone, and more. Scales and heart rate monitors are also covered.
  • Excludes audio devices and headphones.
• Memberships, classes, coaching or lessons.
  • Covered expenses include the cost of a membership (including initiation dues and monthly membership fees) at a qualified health club or fitness facility, or to a fitness related mobile app or website. You must be the one using the individual membership or be included as part of the family membership.
  • Fitness classes or lessons led by a certified instructor, including but not limited to Zumba, Pilates, kickboxing, indoor cycle, tai chi, yoga, strength training, and dance class, tennis lessons, golf lessons, swim lessons, surfing lessons, road race or competition fees, and martial arts, are also covered.
• Nutrition and/or weight management programs:
  • Covered expenses include membership/registration fees for a nationally recognized program that promotes a safe and balanced lifestyle approach, such as Noom, Weight Watchers, Jenny Craig, certified nutritionist counseling, food sensitivity testing, and dieticians. Associated meals (Ie: Nutrisystem, Noom, Weight Watchers meals) are also included.
  • Healthy kitchen appliances - Includes blenders, juicers, and air fryers only.
• Home exercise and outdoor equipment:
  • Covered expenses include home exercise equipment including but not limited to treadmills, stationary bikes, elliptical/cross trainer, yoga/exercise mats, weights, weight benches, and shock tiles.
  • Covered expenses include membership fees, sports related equipment, sports lessons, surfing/body boarding equipment, road/mountain bikes, bike trailers, jogging strollers, kayaks, canoes, rock climbing, camping equipment, swimming/snorkeling equipment.
  • Athletic Shoes, including but not limited to running, hiking, walking sneakers, cleats, cycling shoes and ice skates.
  • Hunting, Fishing and Archery, Air Soft equipment except for weapons or ammunition.
• Recovery tools:
  • Covered expenses include foam rollers, inversion tables, percussive massage tools, and more.

Music Lessons are not covered by the Mental Health and Wellness bonus.

The Social Vulnerability Index (SVI) is developed by the Centers for Disease Control and Prevention (CDC) to respond to the needs of higher risk populations in emergency response and recovery efforts. The State of Hawaii Department of Human Services (DHS) will utilize this index to award additional dollars to facilities located in certain areas.

The list of eligible providers who qualify for the Social Vulnerability Index (SVI) Bonus is no longer on the website as the deadline to opt-in to the additional awards ended on July 29, 2022. Providers who were eligible for the SVI Bonus and opted-out may not request the SVI Bonus after July 29, 2022. Round 2 grant awards have been calculated based on the number of providers who opted-in for Round 2 funds.

The FAQ will be updated since the eligible award amounts will fluctuate based on the number of providers that opt-in to each funding category. The base award is on a per-child amount based on service type and license capacity.

Part or full time employees that directly monitor and provide care for any children.

Federal Report is due every quarter in which you receive the funds from this grant.
For any quarters that you do not receive the funds, you will not have to submit your report.

January - March
April - June
July - September
October - December

Final report is due to DHS on May 31st, 2023. This report includes the submission of expenditure proofs. Detail can be found here [link]. The answer will be updated once additional information is available.

1. Rent, Mortgage, or Lease Payments

Example of these expenses include:

• Rent, mortgage, or lease payment
• Utility bills (heat, water, electric, internet, phone, garbage service, etc.)
• Business insurance
• Goods and services that are needed to run your business, such as:
  • Payroll or Bookkeeping Software
  • Business automation training and support services (e.g., child care management systems)

Records or supporting documentation for these types of expenses may include:

• Mortgage/rent/space cost statements
• Utility statements
• Bank statements
• Original invoices and/or receipts for purchases of materials/supplies
• Payroll records/registers
• FCC Providers: For your spouse’s Staff Retention Award, please provide a signed and dated Attestation to certify the total amount were made to them. For your substitutes, please provide copies of checks. No proof of payments needed if the personnel costs are for yourself.

2. Personnel Costs

Staff Retention Awards
Employment Training/Development

Example of these expenses include:

• Payroll and salaries
• Premium pay (e.g., higher wages provided to employees who work holidays, weekends, nights, vacation days or more than eight hours a day)
• Recruitment incentives
• Staff bonuses
• Wage increases
• Employee benefits (health, dental, vision, insurance)
• Retirement costs and contributions
• Educational costs (professional development, training, scholarships, etc.)
• Child care costs for staff
• Paid sick or family leave
• Work-related transportation costs for employees (e.g., transportation and mileage reimbursement for educational training programs, etc.)
• Support for getting the COVID-19 vaccine (appointments, paid sick leave, transportation, etc.)

Records or supporting documentation for these types of expenses may include:

• Payroll and benefit records
• Employee timecards
• Invoices, receipts and check information for professional development trainings
• Documentation of other benefits provided to child care staff members such as overage of insurance costs or tuition reimbursement
• Bank statements
• Payroll records/registers
• FCC Providers: For your spouse’s payroll payments, please provide a signed and dated Attestation to certify the total amount were made to them. For your substitutes, please provide copies of checks. No proof of payments needed if the personnel costs are for yourself.

3. Facility Fees, Maintenance & Minor Improvements

Example of these expenses include:

• Business utility bills (heat, electric, phone, Wi-Fi service, etc.)
• Liability and/or accident insurance, transportation insurance, homeowner's insurance, business insurance, etc.
• Late fees or charges from late payments
• Facility maintenance or minor improvements such as:
• Upgrading playgrounds
• Renovating bathrooms
• Installing ramps, railings and other accessibility features
• Removing non-loadbearing walls to create more space for social distancing
• Replacing carpet with linoleum or another easily cleaned surface
• Installing touch-free faucets or light switches

Records or supporting documentation for these types of expenses may include:

• Mortgage/rent/space cost statements
• Utility statements
• Original invoices and/or receipts for purchases of materials/supplies
• Bank statements
• Proof of purchase documents including invoices, receipts or other sales documents from the vendors
• Proof of payment documents including checks, ACH and wire payments, monthly credit/bank statement records to the vendors and document detail the Description of Expense within the final report.

4. Personal protective equipment (PPE)

Example of these expenses include:

• Sanitizing wipes, bleach, hand soap, mops, spray bottles, and other cleaning and disinfecting materials.
• PPE such as face shields, masks, disposable gloves, and hand sanitizer.
• Trainings for yourself or staff on proper cleaning and disinfecting processes.
• Hiring cleaning companies, janitors, or any other cleaning service.

Records or supporting documentation for these types of expenses may include:

• Original invoices and/or receipts for purchases of PPE
• Bank statements
• Invoices, receipts and check information for PPE
• Proof of purchase documents including invoices, receipts or other sales documents from the vendors
• Proof of payment documents including checks, ACH and wire payments, monthly credit/bank statement records to the vendors and document detail the Description of Expense within the final report.

5. Equipment and supplies related to COVID-19

Example of these expenses include:

• Personal protective equipment (gloves, masks, digital thermometers, face shields, changing table paper, etc.)
• Cleaning and sanitation supplies and services (cleaning/disinfecting wipes, ventilation systems, vacuums, washer/dryer, bleach, hand sanitizer, spray bottles, soaps, garbage bags, professional cleaning and sanitation services, independent cleaning services, etc.)
• Training and professional development on health and safety practices (OECOSL-approved trainings on health and safety requirements and best practices, staff time to review and prepare for CDC guidance, etc.)
• Indoor and outdoor equipment and supplies (portable partitions, plastic shields, sink installation, disposable utensils and dishes, COVID-19 signage, storage containers, etc.)
• Business items needed to respond to new challenges (software for no-contact tracking attendance, communicating with parents, etc.)

Records or supporting documentation for these types of expenses may include:

• Original invoices and/or receipts for purchases of materials/supplies
• Employee timecards
• Invoices, receipts and check information for professional development trainings
• Bank statements
• Proof of purchase documents including invoices, receipts or other sales documents from the vendors, or
• Proof of payment documents including checks, ACH and wire payments to the vendors and document detail the Description of Expense within the final report.

6. Goods and Services

Example of these expenses include:

• Food and beverage services for program-provided meals
• Equipment and materials necessary to run a child care business
• Materials for play and learning
• Materials for eating
• Materials for diapering and toileting
• Materials to ensure safe sleep
• Business automation training and support services (e.g., child care management systems)
• Costs for shared services (e.g., Shared Service Alliances)
• Child care management services (online payroll systems, accounting services)
• Transportation services
• Janitorial or cleaning services
• OECOSL-approved trainers for staff

Records or supporting documentation for these types of expenses may include:

• Original invoices and/or receipts for purchases of materials/supplies
• Bank statements
• Invoices, receipts and check information for professional development trainings
• Proof of purchase documents including invoices, receipts or other sales documents from the vendors, or
• Proof of payment documents including checks, ACH and wire payments to the vendors and document detail the Description of Expense within the final report.

7. Mental health and Wellness

• Mental Health and Wellness Attestation form
• Proof of payment documents including checks, ACH and wire payments to the vendors and document detail the Description of Expense within the final report.

Records or supporting documentation for these types of expenses may include:

• Original invoices and/or receipts for purchases
• Employee timecards
• Invoices, receipts and check information for professional development trainings
• Bank statements
• Proof of purchase documents including invoices, receipts or other sales documents from the vendors, or
• Proof of payment documents including checks, ACH and wire payments to the vendors and note detail the Description of Expense within the final report.

8. Tuition Relief:

Example of these expenses include:

• Cover the application fee
• Pay for a month of a child’s care so that the family does not pay; co-payment

Records or supporting documentation for these types of expenses may include:

• Keep records of the payments you receive from families for providing child care throughout the year after you receive your grant. If you offer financial relief to enrolled families, document all amounts of fees or tuition that you used grant funding for on behalf of the family(ies)
• You may create a form for the family to fill out to show that their fee or copay has been waived and paid for using your program’s grant funding
• The list of children along with the tuition relief amounts.
• Written agreements between the child care provider and the parent.
• FCC Providers: If there is an absence of a written agreement, an attestation from the parents that received the tuition relief must be provided along with following requests: the list of tuition payment statements and the actual tuition rate schedule.